Calendar

 

Catalog Process Deadlines

Phase

Deadlines to Registrar's Office

Comments

Who Does It

Editing - available in late February/early March

Courses: June 1


Catalog pages: Dec. 1

 

Check with your college curriculum committee for internal deadlines.

 
Department Editors
Approving/Proofing

Courses: June 1-July 1


Catalog pages: 

June 1-Dec. 1

Curriculum may be impacted by course changes so a later deadline applies.

 

Workflow example:

  1. Dept. Curriculum Committee Chair
  2. Dept. Chair
  3. College Curriculum Committee Chair
  4. Graduate College (Graduate Courses/Programs)
ProofingCourses & Catalog pages: Jan. 15

Minor changes only, such as typos or errors, due by Jan. 15.

 

Departments, Colleges, Units.

Publishing

Feb. 1-15

 

Deadlines are set so that the University catalog and the online Schedule of Classes are available in time for advising for fall and summer registration.

 
Registrar's Office

 

Catalog Deadlines:

1. Courses: Check with your college curriculum coordinator for internal deadlines, usually before May 1. Course changes from colleges are due to the Registrar's Office on or before June 1.

2. Masthead, curriculum: on or before Dec. 1.

3. Objection to a catalog change process.

 

Unit/area
responsible

Approx. 18 months before publication

12 months before publication

Summer before publication

Fall before publication

Publication (February)

Catalog Editors

Discuss catalog
time table and
present to FSCC;
review editing
process and deadlines.

Feb. – March: Announce editing system availability. Provide editing support to departments for
CourseLeaf/CIM.

Review catalog changes for problems (reused
course numbers, contact hours, etc.)

Provide summary of course changes.
Communicate final version of catalog to departments.

Announce final catalog –
see web site:
catalog.iastate.edu

College Curriculum Committee, Departments, Faculty

Receive/consider college requirements/
proposals.
Review workflow in CourseLeaf and submit workflow changes to Registrar’s
Office.

Approve new/  discontinued programs; approve course offering changes via workflow in
https://nextcatalog.
registrar.iastate.
edu/CIM

 

Prepare objections to proposed changes (if necessary);  prepare and present College Summary Reports.
 

Department
Curriculum
Committee &
Program Committee

Review catalog curriculum using Proposed Changes
Summary;

Review course catalog
text; submit to College
Curriculum Coordinator.

Review and modify
curriculum section, if appropriate.
https://nextcatalog.
registrar.iastate.
edu/CIM

Consider changes/
drops of majors/
programs. Approve new/discontinued
programs for next catalog;
 

Department Staff

 

Edit course catalog text;
Submit course changes in CourseLeaf/CIM

Review and modify
curriculum section, if appropriate.

Correct and approve faculty lists from the Office of the Provost. Edit department narrative, curriculum, etc.

Dec.-Jan.: proof final draft.
 

Graduate
Curriculum
Catalog/
Committee
& Faculty

Plan catalog curriculum
proposals; consider
changes/drops of
majors/programs.

Submit course changes (if appropriate) in
CourseLeaf/CIM

Review/modify curriculum section.

 
 

Faculty Senate
Curriculum
Committee

Receive/review
course/curr. proposals;
review/approve catalog production process.

Receive/review/approve
course changes for
catalog.

 

Receive objections from colleges; resolve objections; approve College Summary reports.
 

Academic
Standards Review
Committee

Consider changes to policies/
standards

Consider changes to policies/standards

 

 
 

Faculty Senate &
Academic Affairs

 

 

 

Approve new catalog.
 

Provost

 

 

 

Prepare faculty lists.
 
Board of Regents, State of Iowa    Approve new catalog.