Name and Gender Marker Change Policies

Name and Gender Marker Change Policies

While most student information changes can be made through AccessPlus, name and gender marker changes are processed via the Office of the Registrar in 214 Enrollment Services Center either in person, by mail, or by fax at 515-294-1088.

Places where name and/or gender maker changes will note take effect are:

  • Canvas (Note. The Office of the Registrar is working to facilitate this)
  • Course management systems not licensed by Iowa State
  • Off-line records (e.g., Printed class rosters, paper files, etc.)
     

Students may request a name change with the following staff in the Office of the Registrar:

Amita Dayal
adayal@iastate.edu
(515) 294-1843
Linda Dunn
lstens@iastate.edu
(515) 294-1840
Jennifer Suchan
jsuchan@iastate.edu
(515) 294-8381

Name Change Policy

At present, Iowa State University's student information system (SIS) only allows for one name per students, and it is classified in the SIS as the student's "legal name." However, we understand and respect that not all students identify with their legal name.

Given that the Office of the Registrar will actually change the student's "legal name" in the SIS, students who are receiving any form of federal financial aid are strongly encouraged to change with the Office of Student Financial Aid before making a name change to fully understand any possible financial aid ramifications associated with this action. Additionally, international students should check with the International Students and Scholars Office to determine how this change could impact their passport, visa, etc.

When changing your name, you will also need to update your ISU Card through the ISU Card Office, which is located in 0530 Beardshear Hall. This is free of charge. More information about the ISU Card Office is available on their website: https://www.isucard.iastate.edu/

Student employees, staff, and faculty will also need to contact University Human Resources, which is located in 3810 Beardshear Hall. More inforamtion about University Human Resources is availble on their website: https://www.hr.iastate.edu/

To make your request

When legal documentation exists:

Two of the following forms of identification with the requestor's new name must be provided:

  • Passport
  • Driver's license
  • Birth certificate
  • Social security card
  • Green card
  • Military ID
  • Marriage certificate
  • Any other legal document
     

When legal documentation doesn't exist*:

The following documents must be provided:

  • Photo ID
  • Affidavit of Name Change
    • Note. The Office of the Registrar will provide the Notary Public service free of charge
       

*This process may only be utilized for a situation in which legal documentation does not exist; it is not to be used to remedy situations in which documentation exists, but is not immediately in the requestor's possession.


Gender Marker Change Policy

At present, Iowa State University's SIS only allows for two options when it comes to gender identity or expression (i.e., Male or Female). We recognize that these options are indicators of sex and, more often, sex assigned at birth. We also recognize that a two-option list does not include all gender identities held by our community.

When recieving a request to change a student's gender marker, the Office of the Registrar will do so without requiring any medical or legal documentation.

To request a gender marker change:

The following must be provided:

  • Photo ID
  • Affidavit of Gender Marker Change
    • Note. The Office of the Registrar will provide the Notary Public service free of charge