Grade Report Forms
As a result of Workday implementation, there are two ways to submit a grade change. One process is for courses that were originally taught in the Fall 2024 term or later and the other is for courses that were originally taught in Summer 2024 or earlier. Depending on when the course was taught, use the applicable process described below.
Fall 2024 or later
All grade changes for Fall 2024 courses and later must be done directly within Workday. This process is used to change a grade from a letter grade to another letter grade or change a non-report to a letter grade. Use this option if the grade posting date has passed for the term the course was taught in or if you need to update your grade submission prior to the deadline.
Link to KBA: Workday Student: Change a Student’s Grade
Link to Task: Change Grade for Student
This form routes for approval automatically based on Workday configuration. If you submitted a form, you can track your submission by doing the following.
- Select My Tasks next to your profile picture
- Click the Archive option on the left
- Select the Grade Change for the applicable student
- Click the word 'Process' next to details and scroll to see who the change has routed to for approval
Grade Approver Mass Email: Approve Grade Change PDF
Summer 2024 or earlier
Changes for Summer 2024 course or earlier will use the Legacy Grade Report to the Registrar form. This digital form is found in Workday on the Teaching Dashboard under the ‘Grading’ section.
Link to KBA: Grade Report to the Registrar - Tutorial
Paper Form
The paper form remains available as a PDF in the event you encounter an issue with the Legacy Grade Report to the Registrar form (above). This form should NOT be used for Fall 2024 courses. In accordance with FERPA, do not email this form. Mail the physical form via campus mail or share as a PDF via Cybox. Contact the Office of the Registrar for assistance.